The Fellowship Volunteer

THE FELLOWSHIP VOLUNTEER POSITIONS AND JOB DESCRIPTIONS

Job descriptions for all of the Fellowship committees are below.
Items in BLACK font need persons for the 2007-2009 biennium.
Items in GREY font are filled for this biennium.

Annual Fund Committee Coordinates two fundraising efforts via letter each year.	Multi-cultural Committee Keep the Fellowship diverse, inclusive, and aware
Archives Committee Collects photographs of current and past Convocations and FUMMWA events, along with historical data, providing displays at Convocation and articles for “Worship Arts”.	Music Interest Areas Brainstorm and implement plans to support and connect our musicians in their areas of interest: choral, handbells, children & youth, organ, and instrumental.
Chapter Coordinating Committee Keep Fellowship members connected to each other.	Nominating Committee Help select and recruit great leaders for 2009.
Convocation Committee Help plan an upcoming national convocation.	Past Presidents Council Especially for our past leaders.
Election Committee Help count ballots for elections.	Periodical Editorial Committee Work on our great periodical, “Worship Arts”
Events Committee Work with design teams to design regional and theme-based training events.	Roger Deschner Award Committee Help us award the biennial Roger Deschner award
Financial Advisory Committee Attend to the financial needs of The Fellowship.	Scholarship Committee Help us award student scholarships each year.
Lloyd Pfautsch Memorial Anthem Committee Helps to select a composer and text for the commission of anthem to be performed at Biennial National Convocation; helps to negotiate the financial and publishing details of the commission.	Worship Arts Interest Areas Brainstorm and implement plans to support and connect our worship artists in their areas of interest: dance, drama, visual arts, preaching & spiritual life, and contemporary worship.
Membership Committee Let people know the value of Fellowship membership.

INTEREST AREAS
Music Areas Coordinators
Task	Monitor and coordinate the five Music Interest Areas Foster leadership within each area Be aware of leaders that should be nominated for other positions within The Fellowship.
Music Area Coordinator	10-20 hours/month	National Council officer Serve on and report quarterly to the Program Board on the tasks and accomplishments of each assigned area Report annually to the Council Use the appropriate Interest Area committee to address any issues related to that area as they arise Time commitment assumes monthly Council or Program Board conference calls, quarterly conference calls with Interest Area chairs, and annual on-site Council meeting.	2 year term, may be renewed.	Nominated by Nominating committee and elected by membership
Interest Area Chairs	5-10 hours/month	5 Interest Area chairs in addition to the Music Areas Coordinator See “Chair” under “Music Interest Areas”	Term determined at recruitment, but assumed 2 year term, may be renewed	Nominated by Program Board
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Music Interest Areas
Task	Each Interest Area below is charged to: Produce an article for “Worship Arts” at least once a year, scheduled in advance with the Periodical Editor Work with the Periodical Editorial Committee to provide resource reviews for the periodical Consult with event planning teams and/or supply clinicians for events to provide for the members of the Interest Area Monitor an online forum dedicated to the Interest Area Produce a newsletter (printed and/or electronic) twice a year for members of the Interest Area Envision and provide other methods for connecting members to the Interest Area and to the larger organization Foster leadership within each area Music Areas Children/Youth Choral Handbells Instrumental Organ
Chair	5-10 hours/month	Monitor the work of the assigned Interest Area Decide, with the Music Areas Coordinator, the most efficient ways to meet the requirements for the area. Report quarterly to Music Areas Coordinator Time commitment assumes quarterly conference calls with Music Areas Coordinator and other Music Interest Area chairs and quarterly conference calls with members of assigned Interest Area See also “Committee” under “Music Areas Coordinators”	Term determined at recruitment, but assumed 2 year term, may be renewed	Nominated by Program Board
Committee	2-5 hours/month	At least 2 area members in addition to the Interest Area Chair Time commitment assumes quarterly conference calls with Interest Area and assigned tasks	Term determined at recruitment, but assumed 2 year term, may be renewed	Nominated by chair and affirmed by Program Board
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Worship Arts Areas Coordinators
Task	Monitor and coordinate the five Worship Arts Interest Areas Foster leadership within each area Be aware of leaders that should be nominated for other positions within The Fellowship.
Worship Arts Areas Coordinator	10/20 hours/month	Worship Arts Areas Coordinator National Council officer Serve on and report quarterly to the Program Board on the tasks and accomplishments of each assigned area Report annually to the Council Use the appropriate Interest Area committee to address any issues related to to that area as they arise Time commitment assumes monthly Council or Program Board conference calls with Interest Area chairs, and annual on-site Council meeting.	2 year term, may be renewed	Nominated by Nominating committee and elected by membership
Interest Area Chairs	5-10 hours/month	5 Interest Area chairs in addition to the Music Areas Coordinator See “Chair” under “Music Interest Areas”	Term determined at recruitment, but assumed 2 year term, may be renewed	Nominated by Program Board
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Worship Arts Interest Areas
Task	Each Interest Area below is charged to: Produce an article for “Worship Arts” at least once a year, scheduled in advance with the Periodical Editor Work with the Periodical Editorial Committee to provide resource reviews for the periodical Consult with event planning teams and/or supply clinicians for events to provide for the members of the Interest Area Monitor an online forum dedicated to the Interest Area Produce a newsletter (printed and/or electronic) twice a year for members of the Interest Area Envision and provide other methods for connecting members to the Interest Area and to the larger organization Foster leadership within each area Worship Arts Areas Contemporary Worship Dance Drama Preaching and Spiritual Life Visual Arts
Chair	5-10 hours/month	Monitor the work of the assigned Interest Area Decide, with the Worship Arts Areas Coordinator, the most efficient ways to meet the requirements of the area. Report quarterly to Worship Arts Areas Coordinator Report annually to the Council Time commitment assumes quarterly conference calls with Worship Arts Coordinator and other Worship Arts Interest Area chairs and quarterly conference calls with members of assigned Interest Area See also "Committee" under "Worship Arts Area Coordinators"	Term determined at recruitment, but assumed 2 year term, may be renewed.	Nominated by Program Board
Committee	2-5 hours/month	At least 2 area members in addition to the Interest Area Chair TIme commitment assumes quarterly conference calls with Interest Area and assigned tasks	Term determined at recruitment, but assumed 2 year term, may be renewed	Nominated by chair and affirmed by Program Board
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STANDING COMMITTEES
Annual Fund Committee
Task	Develop and promote programs of planned giving to the Annual Fund of The Fellowship
Chair	10-15 hours/year	Currently coordinate two annual appeal letters (recruit letter author and monitor printing and mailing of letter) and follow-up donor lists and notes of gratitude (assisted by national office staff) Provide a report/article for "Worship Arts" at least once a year Report quarterly to Financial Advisory Committee Chair Estimated time commitment: 5 hours/month twice a year (once in fall/once in spring) for fund drives 5 hours throughout year for additional duties (Quarterly reporting, "Worship Arts" report/article, etc.) Additional time may be needed as new planned giving programs are begun	2 year term, may be renewed.	Nominated by Finance Personnel Board
Committee		Chair can recruit additional volunteers for committee or task force to increase opportunities for planned giving and Annual Fund donations	Term determined at recruitment	Nominated by Chair; confirmed by Finance/Personnel Board
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Archives Committee
Task	Catalogue, display, publish and maintain a history of The Fellowship Collect photographs of current and past Convocations and FUMMWA events, along with historical data Provide display at Convocation (photos, historical information, current FUMMWA information) - coordinates this effort with President and/or Executive Director Coordinate efforts with Periodical Editor and Webmaster to provide photo and narrative information on FUMMWA activities for "Worship Arts" and web site throughout year
Chair	20-25 hours/year	Provide a report/article for "Worship Arts" at least once a year Report quarterly to Program Board via Recording Secretary Time commitment estimated as 1-2 hours/month, plus 5-10 hours to prepare for National Convocation and follow-up	2 year term, may be renewed.	Nominated by Finance Personnel Board
Committee		Chair can recruit committee members for assistance	Term determined at recruitment	Nominated by Chair; confirmed by Program Board
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Chapter Coordinating Committee
Task	Responsible for any issues related to chapters, including, but not limited to, programming, organization, and activation May organize this work in the most effective manner as determined by the committee. This may be along jurisdictional boundaries, or organized according to active, potential, and dormant chapters Develop sample chapter bylaws to Program Board for approval Monitor the annual Chapter Report process
Chair	5-15 hours/month	National Council officer Serve on and report quarterly to the Program Board Report annually to the Council Coordinate the annual Chapter Report process with the Executive Director Determine, in consultation with Executive Director, which chapters meet the criteria for active status Time commitment assumes monthly Council or Program Board conference calls, quarterly committee conference calls, and annual on-site Council meeting	2 year term, may be renewed.	Nominated by Nominating committee and elected by membership
Committee	2-5 hours/month	At least 3 committee members in addition to the chair Time commitment assumes quarterly committee conference calls, regular communication with assigned chapter leaders and/or developing new chapters	Two 2 year terms, setup in rotational classes	Nominated by Program Board
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Events Committee
Task	Provide event planning expertise and direction for al national Fellowship events Work with the Executive Director and Council to determine the type, frequency, location, and design teams of all events, including, but not limited to, national convocations, regional or topical workshops, or "virtual" events via online, tele-, or video-conferencing Develop timelines and procedures for all national events Monitor the progress of event planning teams Develop sample chapter bylaws to Program Board for approval Monitor the progress of event planning teams Replace, in consultation with the Program Board, event chairs or committee members who are not able to complete the duties of the established timelines or normal event planning procedures in a timely manner May assist chapters with event management and planning as needed and/or requested.
Chair	10-20 hours/month	National Council officer Serve on and report quarterly to the Program Board Report annually to the Council Address any event-related concern as directed by the Program Board or Council Time commitment assumes monthly Council or Program Board conference calls, quarterly committee conference calls, and annual on-site Council meeting	2 year term, may be renewed.	Nominated by Nominating committee and elected by membership
Committee	5-10 hours/month	At least 3 persons in addition to the chair and the chair of the upcoming biennial Convocation Time commitment assumes quarterly committee conference calls, regular communication with assigned event leaders and/or developing new events	Term determined at recruitment	Nominated by chair and Program Board
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Financial Advisory Committee
Task	Work with the Finance/Personnel Board to administer all funds with annual reports to the Council Evaluate annually all financial operations of the organization and make recommendations to the Finance/Personnel Board and Council as necessary Evaluate annually the Council’s investment goals and objectives and make recommendations about implementation and possible changes of these goals to the Finance/Personnel Board and Council as necessary Review quarterly the management of the investments.
Chair	5-10 hours/month	National Council officer Serve on and report quarterly to the Finance/Personnel Board Report annually to the Council on the work of the Financial Advisory Committee and the Annual Fund Committee Co-sign (with President) any contract with a financial obligation of more than $5,000.00 Shall address any financial concern as directed by the Finance/Personnel Board or Council Monitor the Annual Fund Committee and report quarterly on the committee’s activities to the Finance/Personnel Board Time commitment assumes monthly Council or Finance/Personnel Board conference calls, quarterly committee conference calls, and annual on-site Council meeting.	2 year term, may be renewed.	Nominated by Nominating committee and elected by membership
Committee	2 -5 hours/quarter	2 committee members in addition to the chair, each of whom has financial, legal and/or investment expertise Fellowship membership not required of committee members Executive Director and accountant serve ex officio on this committee Time commitment assumes quarterly conference calls to review financial statements and investment activity	2 year terms, may be placed in a rotational classes as determined by the Council	Nominated by Finance/Personnel Board
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Lloyd Pfautsch Memorial Anthem Committee
Task	Commission anthems to celebrate and commemorate the life and work of Lloyd Pfautsch, conductor, composer, an early member of The Fellowship Commission at least one anthem every two years, such work(s) to be premiered at the Biennial Convocation Work with the Program Board to determine the process for selecting a composer and text for the commission(s), as well as negotiating the financial and publishing details of the commission(s) Solicit donations to the fund in consultation with the Finance/Personnel Board
Chair	5-10 hours/year	Work with the Convocation Committee to provide the venue and forces for performing the commission at the Biennial Convocation Report quarterly to Program Board via President Elect and Convocation Chairperson.	2 year term, may be renewed	Nominated by Program Board
Committee		Additional committee members may be appointed by the Program Board if deemed necessary.	Terms determined at recruitment	Nominated by chair and confirmed by Program Board
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Membereship Committee
Task	Address membership and membership benefits of The Fellowship Develop programs to promote membership in The Fellowship Develop new membership benefits and evaluate existing benefits Develop programs to address membership retention Develop programs for increased visibility at other forums Work with the National Office staff to effectively contact non-renewal members on a timely basis.
Chair	5-10 hours/month	National Council officer Serve on and report quarterly to the Finance/Personnel Board Report annually to the Council Shall address any membership-related concern as directed by the Finance/Personnel Board or Council Shall be nominated by the Nominating Committee Submit a report/article to “Worship Arts” at least once a year Time commitment assumes monthly Council or Finance/Personnel Board conference calls, monthly or quarterly committee conference calls, and annual on-site Council meeting	2 year term, may be renewed	Nominated by Nominating committee and elected b membership
Committee	2 -10 hours/month	At least 2 committee members in addition to the chair Time commitment assumes monthly or quarterly committee conference calls and assigned committee duties	2 year term may be renewed	Nominated by chair and Finance/Personnel Board
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Multi-cultural Committee
Task	Address the worship needs of African Americans, Asian Americans, Hispanics, Native Americans and other cultural constituencies within The United Methodist Church and intentionally seek to include representatives of those constituencies at every level of The Fellowship Seek to provide resources to The Fellowship that inspire all groups to explore the richness of worship expression that can be found in other traditions Gather information such as bibliographies, reviews, success stories, "this worked for us" resources, etc., all related to multi-cultural concerns in the area of worship and the arts Provide a report/article for “Worship Arts” at least once a year Plan and develop a display to be made available at the Biennial Convocation Select and award the Ethnic Minority and Older Adult Convocation Scholarships
Chair	5-15 hours/month	National Council officer Serve on and report quarterly to the Program Board Report annually to the Council Address any multi-cultural concern as directed by the Program Board or Council Time commitment assumes monthly Council or Program Board conference calls, committee conference calls as needed, and annual on-site Council meeting	2 year term, may be renewed	Nominated by Nominating committee and elected by membership
Committee		Chair can appoint additional committee members as needed in consultation with the Program Board	If desired, appointed to two 2 year terms, set up in rotational classes	Nominated by chair and confirmmed by Program Board
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Past Presidents Committee
Task	May offer opinions, share concerns, or highlight successes related to current Fellowship issues Meet at least twice a year via conference call or other meeting technology. May meet in person at the Biennial Convocation.
Chair	2-5 hours/year	Immediate Past President serves as chair Report as needed to the Program Board Dates and times for the meetings may be set by the chair and communicated no less than 30 days prior to the meeting.	2 years	By virtue of current office of Immediate Past President
Committee	2 -3 Hours/year	All past presidents of the Council.	As desired	By virtue of previous office
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Periodical Editorial Committee
Task	Responsible for the publication of at least six issues annually of the official periodical of The Fellowship Recommend editorial policy for approval by the Program Board Recommend advertising rates for approval by the Finance/Personnel Board.
Chair	As determinded by contract	Periodical Editor serves as chair National Council officer Serve on and report quarterly to the Program Board Report annually to the Council Other duties as assigned by contract	As determined by contract	Contracted by Council
Committee	2-5 hours/month	At least 4 others committee members in addition to the chair. The committee shall select new members as needed in consultation with the Program Board Time commitment assumes quarterly committee conference calls or on-site meetings and assigned committee duties	Two 2 year terms set up in rotational classes	Nominated by the committee and confirmed by Program Board
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Roger Deschner Award Committee
Task	Solicit nominations and select recipient for The Roger Deschner Award, an award to be announced at Biennial National Convocation to celebrate and commemorate the life and spirit of Roger N. Deschner and his contributions to the worship and music life of the Christian Church, The United Methodist Church in particular Work with Convocation Committee to recruit recipient into workshop leadership at Biennial Convocation (award to be a surprise) Make arrangements for the production and/or engraving of award plaques in consultation with national office.
Chair	5 hours/year	Present the award at the Convention Business Meeting of The Fellowship Report quarterly to Program Board via President Elect and Convocation Chair Time commitment mostly in summer/fall of odd numbered years	2 year term may be renewed. Usually the second term of committee member	Nominated by Program Board
Committee	1- 3 hours/year	4 committee members in addition to the chair Committee must include one person from each jurisdiction of the UMC Time commitment mostly in summer/fall of odd numbered years	Two 2 year terms set up in rotational classes	Nominated by Program Board
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Scholarship Committee
Task	Award scholarships from the Memorial Scholarship Fund, Thom Jones Scholarship Fund, the Robert Schilling Scholarship Fund, and any other higher education funds that may be developed in the future Advertise and promote scholarship availability
Chair	20-25 hours/year	Administrate the selection process: Collect completed applications Send completed application packets to committee members Collate results Notify recipients Prepare award article for “Worship Arts” magazine Confirm award payments made by national office Report quarterly to Finance/Personnel Board via President Elect and annually to the Council Majority of time commitment is related to selection process, March through May	2 year term may be renewed. Usually the second term of committee member	Nominated by Finance/Peronnel Board
Committee	5 - 8 hours/year	At least 4 committee members in addition to the chair Evaluate application (March-April) and select recipients Majority of time commitment occurs during selection process, March 1 – May 1	Two 2 year terms set up in rotational classes	Nominated by Finance/Personnel Board
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SPECIAL COMMITTEES
Convocation Committee
Task	Has complete responsibility for planning, organization and operation of the biennial Convocation. Prepare a budget for the Convocation and submit it for approval to the Council via the Finance/Personnel Board. May, in consultation with the Finance/Personnel Board and Council, elect/appoint a treasurer who shall be responsible for the event’s finances. Appoint a Registrar. This person may be a National Office staff person. Publicize the Older Adult Scholarships and Ethnic Minority Convocation Scholarships via various methods Make every effort to include the recipient of the Roger Deschner Award as a Convocation clinician. Work with the Lloyd Pfautsch Memorial Anthem Committee to provide the venue and forces for performing the commission at the convocation.
Chair	10-40 hours/month	Report quarterly on its activities to the Events Committee and the Program Board. Report annually to the Council Serve on the Convocation Committee for the convocation prior to the one for which the chair is responsible. Serve on the Events Committee during the term preceding the chair’s Convocation. Time commitment assumes monthly committee conference calls, quarterly Events Committee conference calls, and on-site convocation committee meetings. Heavy time commitment in the 4-6 months prior to the convocation.	4 years	Nominated by Program Board in consultation with Events Committee
Committee	5 - 15 hours/month	At least 4 members in addition to Convocation Chair, Executive Director (ex officio), President (ex officio), Chair of the following Biennial Convocation A committee of at least four other persons nominated by the Program Board and affirmed by the Council.	2 years	Nominated by Program Board in consultation with Events Committee
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Election Committee
Task	Responsible for the counting and validating of all retruned ballots
Chair	1 - 2 hours	Report the results of all balllots to the President-Elect, the Recording Secretary, and the Executive Director.		Appointed by President
Committee	1 - 2 hours	2 members in addition to the Chair		Appointed by President
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Nominating Committee
Task	Develop a pool of possible candidates that is gender and ethnic inclusive and expresses the diverse membership of the organization. Nominate candidates for National Council offices, as designated in the Constitution. Make every effort to include at least one person from each jurisdiction on the final slate of nominees. Submit the report of their proposed nominees to the Council before October 1st of even numbered years. Once the National Council has affirmed the slate, the committee shall notify the nominees that they will be placed in nomination. Report the nominees, including a picture and biography of each, to the members in January of the election year.
Chair	5 - 10 hours/year	Immediate Past President serves as chair Report quarterly to the Council Time Commitment assumes quarterly reporting and several conference calls during the nominations period, May – October of even numbered years	2 Year Term	Appointed by President and Council
Committee	2 - 5 hours/year	4 members in addition to the Chair Including the Chair, the five committee members must come from each jurisdiction of The UMC. Appointed at the Convention Business Meeting Members of the Nominating Committee may not be nominated for office. Time Commitment assumes several conference calls during the nominations period, May – October of even numbered years	2 Year Term	Appointed by President and Council
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